Location: Nashville, Tennessee
Academic / Research
Allergy, Pulmonary and Critica
Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals. Independently manage budget responsibilities for grants. Monitor terms and agreements of grant awards for compliance.
The Division of Allergy, Pulmonary, and Critical Care Medicine is seeking to hire a Grants Manager to work in pre/post award administration. The preferred candidate should possess the following qualities: ability to multi-task, extremely organized, efficient, detail oriented, a team-player and self-starter. Additionally, the candidate should possess strong communication and interpersonal skills and be able to think and function independently. The candidate should be dependable, professional and personable.
Area specific duties:
The successful candidate in this position will be responsible for managing the pre and post award grants, contracts, and clinical trials submissions for the division of Allergy, Pulmonary, and Critical Care Medicine
They will be involved in the training of staff members on new policies/procedures as related to pre and post award.
Independently manage budget responsibilities for grants. Prepare grant applications and initial budgets to include indirect costs calculations
Review and present reconciliation reports to faculty on a monthly basis to ensure accuracy of data
Prepare and submit new and renewal grant applicants, progress reports and clinical trial contracts via various formats (COEUS, PEER,) for Division's extensive and diverse portfolio of Federal and Non-federal grants, clinical trials, and other sponsored research programs. This includes the preparation, formatting, modifying, processing, and submission of grant and contract proposals.
Assist with the design, implementation, and maintenance of a record keeping and scheduling system for proposal submissions, progress reports, FSR's and other relevant deadlines.
Monitor funding agency requests and program announcements to keep informed of funding opportunities and deadlines as well as changes in policy.
Create, maintain, update and verify accuracy of faculty Other Support, biosketches, and MOU's.
Interpret guidelines, communicate, and provide assistance to division faculty and other staff as needed related to the grants and contracts development and submission process.
Responsible for monthly account and center reconciliation via DMS accounting system; independently research and address any discrepancies that are found; ensure accuracy of monthly center status reports with oversight from the DA. Update and distribute financial reports on a monthly basis to PIs and meeting with them for review.
Assist with the design, creation, implementation, and maintenance of a system for grant and contract budget periods to ensure recurring expenses are transferred to appropriate centers in advance of end date. Prepare and process center requests, budget submission forms, 1275s and other internal financial documents required. Prepare, verify accuracy, and submit journal entries, effort distribution changes, retroactive distribution changes, and cost transfer memos.
Maintain current knowledge of technology and VUMC processes by attending training classes provided by Office of Sponsored Programs, Office of Contracts Management and the Department of Finance.
Monitor terms and agreements of grant awards for compliance. Assist departmental PIs with RPPR and other progress report submission procedures ensuring accuracy of all reporting information.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.
Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Relevant Work Experience
For a copy of the physical requirements of this position to determine if you can perform the duties with or without an accommodation or to request an accommodation, please contact VUMC Employee Relations at 615-343-4759 or email@example.com.