Associate Director, Grants and Education, Duke Cancer Network, Network Services
ACCOUNTABLE TO: Assistant Vice President Duke Cancer Network
Medical Director, Duke Cancer Network
Senior Director, Duke Cancer Network
COORDINATES WITH: Directors, team members and providers of the Duke Cancer Network, key administrators Network Services, Duke Cancer Institute, Duke University Hospital, Duke University, and Duke School of Nursing
Purpose: To determine educational needs, design and implement education for Duke Cancer Network affiliated programs in order to meet the educational needs of medical, nursing, and allied health staff. To provide DCN and affiliates with development expertise as an educator, consultant, and facilitator related to oncology education.
Scope of Responsibility: The Associate Director facilitates the development and export of local and regional medical, nursing, and allied health educational programs into affiliate communities from Michigan to Florida and other parts of the Continental US. Collaborates with the DCN Medical Director, DCN Directors to coordinate and address cancer related training and educational needs for affiliated site staff. The position is also responsible for enhancing cancer-related education in all affiliated communities as well as supporting Duke regional and national efforts.
The Associate Director is responsible for the enhancement of professional practice through education at the affiliated programs, development of national, regional and local continuing education programming, and community education.
These responsivities are is achieved through:
Perform clinical evaluations and make judgments based on a synthesis of concepts, principles, models and theories to solve complex problems
Following a comprehensive assessment, develop programs for medical educational needs and practice competencies at affiliated sites.
Effective relationship building and collaboration with all parties involved in the administration of Duke-affiliated programs
Collaboration with DCN administrative, medical, and clinical leadership
Coordination of DCN activities in compliance with contract terms of each affiliated program
Development of evidenced based educational materials and programs that are appropriate to the literacy of various groups with the ability to adjust content and teaching strategy appropriate for learner needs
Job Duties and Responsibilities
The following description of job responsibilities and standards reflects the major duties of the job but does not describe minor duties or other responsibilities that are assigned from time to time.
Develops, implements and oversees Continuing Medical, Nursing, and Allied Health Education efforts in support of Duke Cancer Network, Duke Cancer Institute and Duke CME and CEPD office goals and objectives:
Performs baseline and annual assessment of medical, nursing, and allied health education needs at affiliate sites and develops and coordinates educational events to address identified gaps
Performs ongoing continuing medical, nursing, and allied health educational needs assessments at DCN affiliate sties
Oversees the planning and implementation of local and regional symposia to address knowledge gaps. These events may be live local and regional symposia, or video/web conferences. This includes completion of CME/CNE/CEU, ASRT, and other accreditation applications, contract negotiations with venues, budget development and reconciliation, content development, brochure development and advertising, and sponsor support processes.
Coordinates delivery of educational content to various audiences of oncology health care providers
Evaluates the need for and coordinates the delivery of education to support radiation oncology programs at Duke Cancer Network Affiliates
Oversees implementation and management of audio-visual support for educational programs
Assists affiliated sites with above activities for local symposia as needed
Assists with the development of patient and staff education materials
Evaluates and reports the outcomes of educational activities per program and overall programmatic summaries
Presents educational programs as appropriate
Coordinates Web activities associated with registration, marketing of programs, evaluation and ongoing credit for recorded programs
B. Performs staff oversight and education functions (inclusive of DCN staff)
Assists in the development of position descriptions for program coordinator staff and all DCN positions to assess competency
Assists in recruitment, hiring, and orientation activities for staff
Assures documentation of Licensure and education files for DCN staff
Provides access to developmental/educational/training opportunities to staff including mentoring, competency assessment and development
Has direct management responsibility for DCN program coordinator and grant staff
Performs mid-year and annual reviews for direct report staff
Develops educational plan for Cancer Network staff
C. Strategic development and reporting support
Provides input into Duke Cancer Network strategic planning initiatives related to professional education
Develops and monitors education program budgets
Negotiates contracts with venues for educational programs
Oversees the educational grant application process
Participates in the ongoing preparation and monitoring of quality assurance programs associated with professional educational programs
Maintains a database of educational activities and attendance
Provides updates, slides for presentations related to educational activities
Assists with affiliated provider requests for privileges
Oversees concordance with Duke and affiliate marketing guidelines for program related literature
D. Program Coordination
Collaborates and maintains positive relationships with all parties involved in the functioning of Duke-affiliated oncology programs, including, but not limited to staff and physicians of: Duke Cancer Network, Duke Heart Network, Duke Cancer Institute, Duke Nursing, Duke research endeavor, Duke CME office, Department of Radiation Oncology, Duke University Hospital, PDC, affiliate hospitals, and local nursing and medical staffs
Collaborates with Duke staff for educational and study operations
Assures appropriate Network participation in Duke related CME/CNE/CEU programming efforts
Develops strategies that enhance participation in Network educational programs
Assures accuracy in Educational certificate awards for live and recorded programming
Coordinates all tumor board activities for affiliated programs, including Duke attendees, Duke presenters both on site and remotely via videoconferencing or other applications
Develops new opportunities for the education of other allied health professionals including radiation technologists, radiology, social work etc.
Collaborates with medical education companies to complete needs assessments, RFPs, program coordination and evaluation
Researches and applies for educational grant opportunities from outside funding sources. This includes submitting the Letter of Intent and full grant proposals, and facilitating the completion of funded projects
Develop, implement and manage program budgets ranging from $10,000 to $2 million dollars; inclusive of forecasting, monitoring, verifying funds. Responsible for overseeing reconciliation of expenditure of budgeted funds as appropriate
Oversee contracting negotiations between DCN and external partners, facilitated through Duke Legal processes
Collaborate with Duke School of Medicine and network services finance regarding financial processes related to educational financial management
Perform other duties and responsibilities incidental to the work described herein.
Work requires a background generally equivalent to a bachelor's degree in a clinical, educational or business-related field. Healthcare background especially in Oncology is very strongly preferred.
Master degree in Nursing, Health Care Administration or Health Education is very strongly preferred.
Work requires four years related clinical background in health care business, management, instructional management or related fields.
Certification/license to practice as a Registered Nurse in North Carolina very strongly preferred.
Knowledge of CME/CNE/CEU as well as technologist and pharmacy related educational credit rules is required.
Ability to write investigate and write educational grants is strongly preferred.
Experience in coordination of educational conference preferred.
Ability to deliver educational content is expected.
Knowledge of health-literacy and adult learning principles
Ability to assess educational needs, design educational activities and evaluate educational outcomes
Ability to manage financial resources related to educational activities
Effective verbal and written communication skills
Excellent problem-solving skills
Highly organized with attention to detail
Computer competency, including WebEx, videoconferencing, teleconferencing
Exposure to hazardous waste and infectious materials
Physical abilities to complete job duties under prescribed environmental and working conditions Ability to travel to affiliated sites, regional and national travel expected (travel includes flights on commercial and small planes and drives of 4-6 hours by car is expected)
Evening and weekend educational commitments are required
Required Qualifications at This Level
Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.
Experience: Work requires four years related business or administrative experience in hospital or group practice operations, management, planning, managed care contracting or project management.
A master's degree in Business Administration, Public Administration, Health Administration, or Public Policy may be substituted for two years' experience.
Degrees, Licensure, and/or Certification: N/A
Knowledge, Skills, and Abilities:
Core competencies include: collaboration and team building skills, leadership skills, excellent planning and organizational skills, effective and efficient decision-making skills; and strong analysis and judgment skills.
Excellent written and oral communication skills, excellent interpersonal skills, demonstrated ability to be effective in a matrix management organization.
Distinguishing Characteristics of this Level
Job Code: 00005202 ASSOC ADMIN SR, MC BUS DEV/MKT Job Level: H2
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